| MS Outlook - Tips and Tricks - Keyword Shortcuts
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Microsoft Outlook Tips and Tricks
Microsoft Outlook is a program that can handle e-mail, contacts, calendars, and tasks,
and know more about it saves you takes time and effort.
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Export multiple e-mail addresses to Excel
1. Create a new folder to hold the messages
2. Move the desired messages into the new separate folder.
3. To Export the messages to an Excel go to the File menu and select "Import And Export".
4. Use "Export To A File" and click Next.
5. Select Microsoft Excel and click Next.
6. Select the folder with the messages and click Next.
7. Click the Browse button, navigate to where you want to save the exported file, name it, click OK and click Next.
8. Click Finish.
The contents of the folder are now into an Excel file, including names and e-mail addresses of the senders.
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Outlook's Tasks folder.
You can take full advantage of this feature to be even more productive
Date Completed - Final day of task
Total Work - Total time required to complete the task.
Actual Work - To track of the time actually spent on the task.
Mileage - To track of the number of miles traveled in connection with the task.
Billing Information - General information related to billing
Companies - Names of organizations associated with the task,
Keyboard shortcuts for Microsoft Outlook
|
Keystroke |
Function |
| Alt + . (period) |
Open the Address Book with the To field selected
|
| Alt + A |
Open the Action drop-down menu |
| Alt + B |
Open the Address Book with the BCC field selected
|
| Alt + C |
Select message recipients for CC field |
| Alt + D |
Switch to Daily calendar view |
| Alt + E |
Open the Edit drop-down menu |
| Alt + F |
Open the File drop-down menu |
| Alt + G |
Open the Go drop-down menu |
| Alt + H |
Open the Help drop-down menu |
| Alt + I |
Open the Find tool bar
Open the Insert drop-down menu |
| Alt + J |
Move to the Subject field |
| Alt + K |
Check names in the To, CC, or BCC field against the Address
Book (cursor must be in the corresponding message header field)
|
| Alt + L |
Reply All |
| Alt + M |
Switch to Monthly calendar view |
| Alt + N |
Open the Accounts drop-down menu |
| Alt + O |
Open the Format drop-down menu
Switch to Today calendar view |
| Alt + P |
Open the Message Options dialog box |
| Alt + R |
Reply
Switch to Work Week Calendar view |
| Alt + S |
Send |
| Alt + T |
Open the Tools drop-down menu |
| Alt + V |
Open the View drop-down menu |
| Alt + W |
Forward an item
Switch to Weekly calendar view |
| Alt + Y |
Switch to Daily calendar view |
| Ctrl + 1 |
Go to Mail |
| Ctrl + 2 |
Go to Calendar |
| Ctrl + 3 |
Go to Contacts |
| Ctrl + 4 |
Go to Tasks |
Version 1.0
July 13, 2005
80+ Keyboard shortcuts to move faster in Microsoft Outlook
80+ Keyboard shortcuts to move faster in Microsoft Outlook
Keystroke Function Page 2
| Ctrl + 5 |
Go to Notes |
| Ctrl + 6 |
Go to Folder List |
| Ctrl + 7 |
Go to Shortcuts |
| Ctrl + 8 |
Go to Journal |
| Ctrl + A |
Select all |
| Ctrl + B |
Bold when editing a rich text message |
| Ctrl + C |
Copy |
| Ctrl + D |
Delete an item (message, task, contact, etc.)
|
| Ctrl + E |
Activate the Find drop-down menu
Center Align when editing a rich text message
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| Ctrl + F |
Forward |
| Ctrl + J |
Open a new Journal Entry from the selected item (message,
task, contact, etc.) |
| Ctrl + K |
Check names in the To, CC, or BCC field against the Address
Book (cursor must be in the corresponding message header field)
|
| Ctrl + M |
Send/Receive all |
| Ctrl + O |
Open |
| Ctrl + P |
Print |
| Ctrl + Q |
Mark the selected message Read |
| Ctrl + R |
Reply |
| Ctrl + S |
Save a draft message |
| Ctrl + T |
Tab |
| Ctrl + U |
Mark the selected message Unread |
| Ctrl + V |
Paste |
| Ctrl + X |
Cut |
| Ctrl + Y |
Go to Folder |
| Ctrl + Z |
Undo |
| Ctrl + Backspace |
Delete the previous word |
| Ctrl + End |
Move to the end |
| Ctrl + Home |
Move to the beginning |
| Ctrl + Shift + A |
Open a new Appointment |
| Ctrl + Shift + B |
Open the Address Book |
| Ctrl + Shift + C |
Create a new Contact |
| Ctrl + Shift + E |
Open a new folder |
| Ctrl + Shift + F |
| Ctrl + Shift + G |
Flag message for follow up |
| Ctrl + Shift + J |
Open a new Journal Entry |
| Ctrl + Shift + K |
Open a new Task |
| Ctrl + Shift + L |
Open a new Distribution List |
| Ctrl + Shift + M |
Open a new Message |
| Ctrl + Shift + N |
Open a new Note |
| Ctrl + Shift + O |
Switch to the Outbox |
| Ctrl + Shift + P |
Open the New Search Folder window |
| Ctrl + Shift + Q |
Open a new Meeting Request |
| Ctrl + Shift + R |
Reply All |
| Ctrl + Shift + S |
Open a new Discussion |
| Ctrl + Shift + U |
Open a new Task Request |
| Ctrl + Shift + Y |
Copy a Folder |
| Shift + Tab |
Select the previous message header button or field
|
| F1 |
Open Outlook Help |
| F3 |
Activate the Find toolbar |
| F4 |
Open the Find window |
| F7 |
Spellcheck |
| F9 |
Send and receive all |
| F10 |
Select File from the Outlook toolbar button
|
| F11 |
Activate the "Find a contact" dialog box |
| F12 |
Save As |
| Alt + F4 |
Close the active window
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Outlook 2000 Shortcut Keys
Added 2/2/00
| Go to the Inbox |
CTRL+SHIFT+I |
| Go to the Outbox |
CTRL+SHIFT+O |
| Check for New Mail |
F5 or CTRL+M |
| Start a New E-mail message |
CTRL+SHIFT+M |
| Open the address book |
CTRL+SHIFT+B |
| Start a New appointment |
CTRL+SHIFT+A |
| Start a New contact |
CTRL+SHIFT+C |
| Start a New meeting request |
CTRL+SHIFT+Q |
| Start a New a task |
CTRL+SHIFT+K |
| Make the Find a Contact box active |
F11 |
| Open the Advanced Find dialog box |
CTRL+SHIFT+F |
| Mark an e-mail message as read |
CTRL+Q |
| Delete an e-mail message, contact, calendar
item, or task |
CTRL+D |
Front Page 2000 Shortcut Keys
Added 1/10/00
Front Page has quite a few shortcut keys. My favorites are:
| Center a paragraph |
CTRL+E |
| Left align a paragraph |
CTRL+L |
| Right align a paragraph |
CTRL+R |
| Display HTML tags |
CTRL+ / |
| Apply the Heading 1 style (ect.) |
CTRL+ALT+1 |
| Apply the Normal style |
CTRL+SHIFT+ N |
| Not listed in their help is: |
| Cycle through Normal / HTML / Preview |
Ctrl-PgUp/ Down |
| If you are at the last row in a
table, the TAB key will add a new row below the current one. |
Fast Access to the Desktop
To get an Explorer view of the Desktop
- Press Ctrl-Esc or click the Start button
- Press R to go to Run. Note: If you are using a Win keyboard, you can get
to this point by pressing Win+R
- Type in a period
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