Microsoft Outlook is a program that can handle e-mail, contacts, calendars, and tasks,
and know more about it saves you takes time and effort.
Export multiple e-mail addresses to Excel
1. Create a new folder to hold the messages
2. Move the desired messages into the new separate folder.
3. To Export the messages to an Excel go to the File menu and select "Import And Export".
4. Use "Export To A File" and click Next.
5. Select Microsoft Excel and click Next.
6. Select the folder with the messages and click Next.
7. Click the Browse button, navigate to where you want to save the exported file, name it, click OK and click Next.
8. Click Finish.
The contents of the folder are now into an Excel file, including names and e-mail addresses of the senders.
Outlook's Tasks folder.
You can take full advantage of this feature to be even more productive
Date Completed - Final day of task
Total Work - Total time required to complete the task.
Actual Work - To track of the time actually spent on the task.
Mileage - To track of the number of miles traveled in connection with the task.
Billing Information - General information related to billing
Companies - Names of organizations associated with the task,
Keyboard shortcuts for Microsoft Outlook
Keystroke
Function
Alt + . (period)
Open the Address Book with the To field selected
Alt + A
Open the Action drop-down menu
Alt + B
Open the Address Book with the BCC field selected
Alt + C
Select message recipients for CC field
Alt + D
Switch to Daily calendar view
Alt + E
Open the Edit drop-down menu
Alt + F
Open the File drop-down menu
Alt + G
Open the Go drop-down menu
Alt + H
Open the Help drop-down menu
Alt + I
Open the Find tool bar
Open the Insert drop-down menu
Alt + J
Move to the Subject field
Alt + K
Check names in the To, CC, or BCC field against the Address
Book (cursor must be in the corresponding message header field)
Alt + L
Reply All
Alt + M
Switch to Monthly calendar view
Alt + N
Open the Accounts drop-down menu
Alt + O
Open the Format drop-down menu
Switch to Today calendar view
Alt + P
Open the Message Options dialog box
Alt + R
Reply
Switch to Work Week Calendar view
Alt + S
Send
Alt + T
Open the Tools drop-down menu
Alt + V
Open the View drop-down menu
Alt + W
Forward an item
Switch to Weekly calendar view
Alt + Y
Switch to Daily calendar view
Ctrl + 1
Go to Mail
Ctrl + 2
Go to Calendar
Ctrl + 3
Go to Contacts
Ctrl + 4
Go to Tasks
Version 1.0
July 13, 2005
80+ Keyboard shortcuts to move faster in Microsoft Outlook
80+ Keyboard shortcuts to move faster in Microsoft Outlook
Keystroke Function Page 2
Ctrl + 5
Go to Notes
Ctrl + 6
Go to Folder List
Ctrl + 7
Go to Shortcuts
Ctrl + 8
Go to Journal
Ctrl + A
Select all
Ctrl + B
Bold when editing a rich text message
Ctrl + C
Copy
Ctrl + D
Delete an item (message, task, contact, etc.)
Ctrl + E
Activate the Find drop-down menu
Center Align when editing a rich text message
Ctrl + F
Forward
Ctrl + J
Open a new Journal Entry from the selected item (message,
task, contact, etc.)
Ctrl + K
Check names in the To, CC, or BCC field against the Address
Book (cursor must be in the corresponding message header field)
Ctrl + M
Send/Receive all
Ctrl + O
Open
Ctrl + P
Print
Ctrl + Q
Mark the selected message Read
Ctrl + R
Reply
Ctrl + S
Save a draft message
Ctrl + T
Tab
Ctrl + U
Mark the selected message Unread
Ctrl + V
Paste
Ctrl + X
Cut
Ctrl + Y
Go to Folder
Ctrl + Z
Undo
Ctrl + Backspace
Delete the previous word
Ctrl + End
Move to the end
Ctrl + Home
Move to the beginning
Ctrl + Shift + A
Open a new Appointment
Ctrl + Shift + B
Open the Address Book
Ctrl + Shift + C
Create a new Contact
Ctrl + Shift + E
Open a new folder
Ctrl + Shift + F
Ctrl + Shift + G
Flag message for follow up
Ctrl + Shift + J
Open a new Journal Entry
Ctrl + Shift + K
Open a new Task
Ctrl + Shift + L
Open a new Distribution List
Ctrl + Shift + M
Open a new Message
Ctrl + Shift + N
Open a new Note
Ctrl + Shift + O
Switch to the Outbox
Ctrl + Shift + P
Open the New Search Folder window
Ctrl + Shift + Q
Open a new Meeting Request
Ctrl + Shift + R
Reply All
Ctrl + Shift + S
Open a new Discussion
Ctrl + Shift + U
Open a new Task Request
Ctrl + Shift + Y
Copy a Folder
Shift + Tab
Select the previous message header button or field
F1
Open Outlook Help
F3
Activate the Find toolbar
F4
Open the Find window
F7
Spellcheck
F9
Send and receive all
F10
Select File from the Outlook toolbar button
F11
Activate the "Find a contact" dialog box
F12
Save As
Alt + F4
Close the active window
Outlook 2000 Shortcut Keys
Added 2/2/00
Go to the Inbox
CTRL+SHIFT+I
Go to the Outbox
CTRL+SHIFT+O
Check for New Mail
F5 or CTRL+M
Start a New E-mail message
CTRL+SHIFT+M
Open the address book
CTRL+SHIFT+B
Start a New appointment
CTRL+SHIFT+A
Start a New contact
CTRL+SHIFT+C
Start a New meeting request
CTRL+SHIFT+Q
Start a New a task
CTRL+SHIFT+K
Make the Find a Contact box active
F11
Open the Advanced Find dialog box
CTRL+SHIFT+F
Mark an e-mail message as read
CTRL+Q
Delete an e-mail message, contact, calendar
item, or task
CTRL+D
Front Page 2000 Shortcut Keys
Added 1/10/00
Front Page has quite a few shortcut keys. My favorites are:
Center a paragraph
CTRL+E
Left align a paragraph
CTRL+L
Right align a paragraph
CTRL+R
Display HTML tags
CTRL+ /
Apply the Heading 1 style (ect.)
CTRL+ALT+1
Apply the Normal style
CTRL+SHIFT+ N
Not listed in their help is:
Cycle through Normal / HTML / Preview
Ctrl-PgUp/ Down
If you are at the last row in a
table, the TAB key will add a new row below the current one.
Fast Access to the Desktop
To get an Explorer view of the Desktop
Press Ctrl-Esc or click the Start button
Press R to go to Run. Note: If you are using a Win keyboard, you can get
to this point by pressing Win+R
Type in a period
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