.: Outlook Microsoft = Keyword Shortcuts, Tips and Tricks

Microsoft Outlook Tips and Tricks
Microsoft Outlook is a program that can handle e-mail, contacts, calendars, and tasks, and know more about it saves you takes time and effort.

Export multiple e-mail addresses to Excel

1. Create a new folder to hold the messages

2. Move the desired messages into the new separate folder.

3. To Export the messages to an Excel go to the File menu and select "Import And Export".

4. Use "Export To A File" and click Next.

5. Select Microsoft Excel and click Next.

6. Select the folder with the messages and click Next.

7. Click the Browse button, navigate to where you want to save the exported file, name it, click OK and click Next.

8. Click Finish. The contents of the folder are now into an Excel file, including names and e-mail addresses of the senders.

Outlook's Tasks folder.
You can take full advantage of this feature to be even more productive

Date Completed - Final day of task

Total Work - Total time required to complete the task.

Actual Work - To track of the time actually spent on the task.

Mileage - To track of the number of miles traveled in connection with the task.

Billing Information - General information related to billing

Companies - Names of organizations associated with the task,

Keystroke	Function
Alt + . (period)	Open the Address Book with the To field selected
Alt + A	Open the Action drop-down menu
Alt + B	Open the Address Book with the BCC field selected
Alt + C	Select message recipients for CC field
Alt + D	Switch to Daily calendar view
Alt + E	Open the Edit drop-down menu
Alt + F	Open the File drop-down menu
Alt + G	Open the Go drop-down menu
Alt + H	Open the Help drop-down menu
Alt + I	Open the Find tool bar Open the Insert drop-down menu
Alt + J	Move to the Subject field
Alt + K	Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
Alt + L	Reply All
Alt + M	Switch to Monthly calendar view
Alt + N	Open the Accounts drop-down menu
Alt + O	Open the Format drop-down menu Switch to Today calendar view
Alt + P	Open the Message Options dialog box
Alt + R	Reply Switch to Work Week Calendar view
Alt + S	Send
Alt + T	Open the Tools drop-down menu
Alt + V	Open the View drop-down menu
Alt + W	Forward an item Switch to Weekly calendar view
Alt + Y	Switch to Daily calendar view
Ctrl + 1	Go to Mail
Ctrl + 2	Go to Calendar
Ctrl + 3	Go to Contacts
Ctrl + 4	Go to Tasks

Microsoft Outlook Shortcut Keys

Ctrl + Shift + O	Go to the Outbox
Ctrl + Shift + I	Go to the Inbox
F5 or CTRL+M	Check for New Mail
CTRL+SHIFT+M	Start a New E-mail message
CTRL+SHIFT+B	Open the address book
CTRL+SHIFT+A	Start a New appointment
CTRL+SHIFT+C	Start a New contact
CTRL+SHIFT+Q	Start a New meeting request
CTRL+SHIFT+K	Start a New a task
F11	Make the Find a Contact box active
CTRL+SHIFT+F	Open the Advanced Find dialog box
CTRL+Q	Mark an e-mail message as read
CTRL+D	Delete an e-mail message, contact, calendar item, or task

Microsoft Outlook Keyboard shortcuts

Ctrl + 5 Go to Notes

Ctrl + 6 Go to Folder List

Ctrl + 7 Go to Shortcuts

Ctrl + 8 Go to Journal

Ctrl + A Select all

Ctrl + B Bold when editing a rich text message

Ctrl + C Copy

Ctrl + D Delete an item (message, task, contact, etc.)

Ctrl + E Activate the Find drop-down menu
Center Align when editing a rich text message

Ctrl + F Forward

Ctrl + J Open a new Journal Entry from the selected item (message, task, contact, etc.)

Ctrl + K Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)

Ctrl + M Send/Receive all

Ctrl + O Open

Ctrl + P Print

Ctrl + Q Mark the selected message Read

Ctrl + R Reply

Ctrl + S Save a draft message

Ctrl + T Tab

Ctrl + U Mark the selected message Unread

Ctrl + V Paste

Ctrl + X Cut

Ctrl + Y Go to Folder

Ctrl + Z Undo

Ctrl + Backspace Delete the previous word

Ctrl + End Move to the end

Ctrl + Home Move to the beginning

Ctrl + Shift + A Open a new Appointment

Ctrl + Shift + B Open the Address Book

Ctrl + Shift + C Create a new Contact

Ctrl + Shift + E Open a new folder

Ctrl + Shift + F
Ctrl + Shift + G Flag message for follow up

Ctrl + Shift + J Open a new Journal Entry

Ctrl + Shift + K Open a new Task

Ctrl + Shift + L Open a new Distribution List

Ctrl + Shift + M Open a new Message

Ctrl + Shift + N Open a new Note

Ctrl + Shift + O Go to the Outbox

Ctrl + Shift + I Go to the Inbox

Ctrl + Shift + P Open the New Search Folder window

Ctrl + Shift + Q Open a new Meeting Request

Ctrl + Shift + R Reply All

Ctrl + Shift + S Open a new Discussion

Ctrl + Shift + U Open a new Task Request

Ctrl + Shift + Y Copy a Folder

Shift + Tab Select the previous message header button or field

F1 Open Outlook Help

F3 Activate the Find toolbar

F4 Open the Find window

F7 Spellcheck

F9 Send and receive all

F10 Select File from the Outlook toolbar button

F11 Activate the "Find a contact" dialog box

F12 Save As

Alt + F4 Close the active window

Front Page Shortcut Keys

Front Page has quite a few shortcut keys.

Center a paragraph	CTRL+E
Left align a paragraph	CTRL+L
Right align a paragraph	CTRL+R
Display HTML tags	CTRL+ /
Apply the Heading 1 style (ect.)	CTRL+ALT+1
Apply the Normal style	CTRL+SHIFT+ N
Not listed in their help is:
Cycle through Normal / HTML / Preview	Ctrl-PgUp/ Down
If you are at the last row in a table, the TAB key will add a new row below the current one.