Microsoft Word - Tips and Tricks - Keyword Shortcuts
Microsoft Word - Advanced Tips and Tricks
Show All The Menus
SUMMARY: Microsoft Word XP normally hides menu options that it thinks you won't need frequently.
Here's how to turn this off and show all of the menu items.
Tired of only seeing parts of the menus when you navigate the menu bar?
Want to see all of the available options in Microsoft Word XP - immediately? It's simple to make this change.
1. From Microsoft Word XP, choose "Tools", then "Customize".
2. When the "Customize" multi-tabbed dialog box appears, choose "Options".
3. Check "Always show full menus".
4. Press "Close".
Make Your Text Stand Out
SUMMARY: Some tips on making text in Microsoft Word XP stand out with a marquee, flashing lights, and more.
Microsoft kept the blinking and marquee light-surrounding text in Microsoft Word XP. As in previous versions of Microsoft Word, to give your text some interesting emphasis, highlight text, right-click, and select "Font". When the "Font" multi-tabbed dialog box appears, select "Text Effects". A list of effects will appear such as Blinking Background, Shimmer, and Sparkle Text. Select your desired effect (You can see how it will look in the Preview area) and press "OK" to close the dialog box.
Big Icons
SUMMARY: Hard to differentiate between Microsoft Word XP's tiny icons? Make them bigger!
Are you having trouble seeing the icons in the Windows XP toolbar, such as the disk to save documents, the printer to print documents, etc.? If so, you can make the icons bigger.
1. Choose "Tools", then "Customize".
2. When the "Customize" multi-tabbed dialog box appears, choose "Options".
3. Check "Large icons".
You'll immediately see that the Microsoft Word XP toolbar icons have gotten big. If you like this, click "Close". If not, uncheck the box and click "Close".
Font Selection Takes Too Long
SUMMARY: If your Microsoft Word XP font selection takes too long, here's how to optimize this and speed it up.
When you click on the font combo box in the toolbar, Word XP lets you choose a different font in which to type. While providing you the name of the various fonts on your system Word XP also shows you what the fonts look like. Although this can be a handy feature - who remembers the differences between Arial and Helvetica, anyway? - if you have a slow system or a lot of fonts, it can take some time for Word XP to show you the entire list of fonts.
Luckily, there is a way to disable this feature, letting you select from a list of fonts without Word XP actually previewing what the fonts look like. Then, you can just start typing in a selected font to see how it appears.
1. Choose "Tools", then "Customize".
2. When the "Customize" multi-tabbed dialog box appears, choose "Options".
3. Uncheck "List font names in their font".
4. Press "Close".
How Many Words in the Document?
SUMMARY: Find out how many words are in your Microsoft Word 2000 document.
Writing an essay, a business report, or an article to a magazine or e-zine in Microsoft Word 2000 that has word count requirements? To quickly find out how many word, lines, paragraphs, and pages are in the current document, click the "Tools" menu and select "Word Count".
How do I Insert a Copyright Symbol in My Document?
SUMMARY: Insert Copyright symbols in Microsoft Word 2000 documents.
Microsoft Word 2000's AutoCorrect feature can be a pain at times, but in other instances it can be quite helpful. Take copyrights and trademarks for example. Normally, you would have to go through a couple of menus to insert such symbols in your documents. As long as AutoCorrect is turned on, just typing (c), (r), or (tm) in your document should result in a copyright symbol, registered trademark, and trademark symbol being displayed, respectively.
Easy Table Creation
SUMMARY: Create a table in Microsoft Word 2003 without clicking and editing data in each cell.
If you wish to display text in your Microsoft Word 2003 document in a table, you can go through and first create the table using the "Table -> Insert Table" menu, then selecting how tall and wide you want the table, then clicking on each individual table cell and entering data. However, there's a MUCH easier way.
Enter your table data in your Microsoft Word 2003 document in a comma-delimited format. What does this mean? Perhaps you want a table of student names next to their grades. Enter the data like so:
Susy,95
Brian,86
Joe,93
Now, highlight the text and choose "Table -> Insert Table". Voila! A 2x6 table is automatically created for you. If you don't like how it looks, choose "Table -> Table Autoformat" to apply one of various designs, or go through the "Table" menu and manually edit the table's display properties.
View in Full-Screen Mode
SUMMARY: Use more of your screen real estate to edit a Microsoft Word 2003 document.
Normally, when you edit a document in Microsoft Word 2003, some of the screen is taken up with toolbars, a menu bar, a status bar, and your system toolbar/taskbar. To temporarily hide all of this extraneous information to solely work on your document, click "View" and select "Full Screen". Everything will disappear except your currently edited document. To go back, press the ESC key. You can also move your mouse pointer to the top of the screen to access the Microsoft Word 2003 menu.
Key Shortcut
Function
Ctrl+A
Select all text in a document
Ctrl+Shift+A
Format selected text as all caps
Ctrl+B
Bold the selected text
Ctrl+C
Copy the selected text or object
Ctrl+Shift+C
Copy the format of the selected text
Ctrl+D
Display the Format | Font dialog box
Ctrl+E
Center the selected paragraph
Ctrl+Shift+H
Apply hidden text formatting to the selected text
Ctrl+I
Italicize the selected text
Ctrl+J
Justify the selected paragraph
Ctrl+K
Insert a hyperlink within the selected text
Ctrl+Shift+K
Format select text as small caps
Ctrl+L
Left align the selected paragraph
Ctrl+M
Indent the selected paragraph from the left
Ctrl+Q
Remove paragraph formatting from selected paragraph
Ctrl+R
Right align the selected paragraph
Ctrl+T
Apply a hanging indent to the selected paragraph
Ctrl+U
Underline the selected text
Ctrl+Shift+D
Double-underline the selected text
Ctrl+Shift+W
Underline the selected words but not spaces
Ctrl+V
Paste cut/copied text or object
Ctrl+Shift+V
Paste copied format
Ctrl+0
Add/Remove one line space before the selected paragraph
Ctrl+1
Apply single-space lines to the selected text
Ctrl+2
Apply double-space lines to the selected text
Ctrl+5
Apply 1.5-space lines to the selected text
Ctrl+Spacebar
Remove selected text's manual character formatting
Shortcut
Function
Ctrl+Equal Sign
Subscript the selected text
Ctrl+Shift+Plus Sign
Superscript the selected text
Ctrl+Shift+Q
Apply Symbol font to the selected text
Ctrl+Shift+F
Change the selected text's font
Ctrl+Shift+P
Change the selected text's font size
Ctrl+Shift+>
Increase the selected text's font size by one point
Ctrl+Shift+<
Decrease the selected text's font size by one point
Ctrl+]
Increase the selected text's font size by one point
Ctrl+[
Decrease the selected text's font size by one point
Shift+Enter
Insert a line break
Ctrl+Enter
Insert a page break
Ctrl+Shift+Enter
Insert a section break
Alt+Ctrl+Minus Sign
Insert an em dash
Ctrl+Minus Sign
Insert an en dash
Ctrl+Hyphen
Insert an optional hyphen
Ctrl+Shift+Hyphen
Insert a nonbreaking hyphen
Ctrl+Shift+spacebar
Insert a nonbreaking space
Alt+Ctrl+C
Insert the copyright symbol
Alt+Ctrl+R
Insert the registered trademark symbol
Alt+Ctrl+Period
Insert and ellipsis
Printing and previewing
Shortcut
Function
Ctrl+P
Display the File | Print dialog box
Alt+Ctrl+I
Switch in and out of Print Preview
Ctrl+Home
Move to the document's first preview page
Ctrl+End
Move to the document's last preview page
Working with styles
Shortcut
Function
Alt+Ctrl+K
Enable AutoFormat
Ctrl+Shift+L
Apply the List style to the selected text
Ctrl+Shift+N
Apply the Normal style to the selected text
Ctrl+Shift+S
Apply a style to the selected text
Alt+Ctrl+1
Apply the Heading 1 style to the selected text
Alt+Ctrl+2
Apply the Heading 2 style to the selected text
Alt+Ctrl+3
Apply the Heading 3 style to the selected text
Working with tables
Shortcut
Function
Tab
Move to next cell in a row; Start a new row if pressed
within a row's last cell
Shift+Tab
Move to previous cell in a row
Alt+Home
Move to the first cell in a row
Alt+End
Move to the last cell in a row
Alt+Page Up
Move to the first cell in a column
Alt+Page Down
Move to the last cell in a column
Up Arrow
Move to the previous row
Down Arrow
Move to the next row
Enter
Start a new paragraph within a cell
Ctrl+Tab
Insert a tab within a cell
Working with documents
Shortcut
Function
Ctrl+N
Open a new document that is the same type as the current or
most recently opened document
Ctrl+O
Display the File | Open dialog box
Ctrl+W
Close the current document
Ctrl+S
Save the current document
Alt+Ctrl+S
Split the document window
Alt+Shift+C
Remove the document window split
Functions keys
Shortcut
Function
F1
Display Word Help dialog box
Shift+F1
Open Reveal formatting dialog box or open context-sensitive
Word Help
F2
Move selected text of object
Shift+F2
Copy the selected text
F3
Insert AutoText
Shift+F3
Change the case of the selected text
F4
Repeat last action
Shift+F4
Repeat Find or Go To
F5
Display the Edit | Go To dialog box
Shift+F5
Move to the last change
F6
Move to the next pane or frame
Shift+F6
Move to the previous pane or frame
F7
Display Tools | Spelling and Grammar dialog box
Shift+F7
Display the Tools | Language | Thesaurus dialog box
F8
Extend the selection
Shift+F8
Shrink the selection
F9
Update the selected fields
Shift+F9
Switch between a field code and its product
F10
Activate the Word menu bar
Shift+F10
Display the shortcut menu
F11
Move to the next field
Shift+F11
Move to the previous field
F12
Display the File | Save As dialog box
Shift+F12
Save the current document
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